Hms Hotel Management System Module For Ultimatepos -
Marco, the owner of The Azure Stay, was drowning in spreadsheets. He used UltimatePOS to manage his hotel’s small gift shop and cafe, but for the actual room bookings, he was stuck with a paper ledger and sticky notes. Double-bookings were common, and he often forgot which guests had already paid for their airport pickup.
- Room inventory management (single, double, suite, dormitory).
- Guest check-in/check-out with ID verification.
- Folio management (posting charges to room bills).
- Online Travel Agency (OTA) synchronization (Booking.com, Agoda, Airbnb).
- Housekeeping status tracking.
- Night audit and shift management.
3. Unified Billing & Posting
- Post room charges, F&B, spa, and laundry directly to guest folio.
- Split bills, share cost (multiple guests/rooms).
- Final invoice with tax breakdown (GST/VAT) and payment via UltimatePOS payment gateways.
Note: Some versions require PHP extensions (like intl and calendar) to be enabled. hms hotel management system module for ultimatepos
Housekeeping & Maintenance
- GNR (Group Night Report): A hotel-specific version of the standard POS report, showing ADR (Average Daily Rate), RevPAR (Revenue Per Available Room), and occupancy %.
- ID Scanning Integration: Quick check-in via scanning driver's licenses into the guest profile.
- Voucher/Corporate Account support: Billing to a company rather than an individual.
- Partial checkout: Allowing multiple guests in one room to split the bill by item.
Scenario C: The Resort with Multiple Outlets
Problem: Two restaurants, a pool bar, a gift shop, and the front desk need synchronized guest billing. Solution: Every outlet runs UltimatePOS. The HMS module shares a common "Guest" database across all terminals. A guest signing a bill at the pool bar is identified via room key or name lookup. Marco, the owner of The Azure Stay ,
- The store cashier can handle a motel check-in after hours.
- A single end-of-day Z-Report shows Total Retail Sales + Total Room Revenue.